Accounting & Reporting – Admin

Administrator of the Finance Department “THE BOOK” 2.01-2.03

Hiring, training, motivating and organizing the finance department will help streamline processes, assure accuracy and timely reporting.

Looking back in my career, I do appreciate these four essential processes when managing the finance and accounting department. When it’s time to hire the right person in your department, put a plan together. This is one of the most important decision you can make for your organization.

As the book mentions hiring is considered one of the most important functions that a manager performs. Put the keys in the wrong hands and it’s heading for a train wreck! I’ve heard many stories from hiring managers (including my own) how they made terrible mistakes in the hiring process.

This is where your policies, procedures and processes written out in a format that is easy to read and follow.

The three P’s will help you in the hiring, training, motivating and organizing process. The first thing I do is to create my headers. The Who, What, Why, Where, When and How’s. Then, I’ll go back to each header and write out a draft under each one. Once I have my draft, I’ll go back and re read it, and re write it until I feel it’s a comprehensive plan that is easy to read and follow.

You’ll need your job description, the three P’s and your hiring criteria to hire, train, motivate your assistant. And, have an organized office with streamlined processes, accurate and timely financials.

Let’s recap on this-

Hiring, if you were tasked to hire an assistant for the accounting department, who would you hire, what would they need to know, how would you know if they are the right person, and when would you be able to make a decision?

These are all very good questions to ask yourself while you write up the expectations for the position.

Training, you’ve made a decision, you hired your assistant. Now, who is going to train the new hire? What will they need to know? Why would they be motivated to learn? Where would you start in the training process? When would you release responsibilities to the new hire? How would you know when the new hire is ready to be work independently?

Motivation, When writing your three P’s, Who would be the subject matter go to person for questions? What materials would you need to include in the three P’s to have an easy to read and easy to follow study plan? Where will training take place? How will your train the new hire?

Organization, Having an organized office setting, which includes a training program will be a form of motivation for your new hire and for existing employees to include yourself. Many times I’ve searched for information and could not find it due to lack of organization. If you have a comprehensive plan in place for everyone to follow, your organization will be organized.

Think about the Who, what, why, where, when and how’s when putting together your plan for hiring, training, motivating and organizing your office.

Remember: Rome Wasn’t Built in a Day, But They Were Laying Bricks Every Hour. –John Heywood

Further Reading: “The Book”

More to come…….

 

Author: Terry Kelley MBA

Controller in the Construction industry. Over the past 30 years I have worked as an electrician (studied 3 years at CCVTC -for Electrical) for 6 years. I've owned my own construction company for over 15 years (where I wore many hats) to include accounting and finance. And, for the remainder of my career I have and still are working as a Controller in the Construction Industry. I have earned my Bachelors degree and MBA in accounting. Now, I am working to earn my CCIFP certification. I have put together this study group in hopes of working together with other CCIFP candidates.

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